Mail merge is a process of combining two or more individual mailboxes into one mailbox. This can save you time on personalizing each document, as well as reducing the amount of mail you receive. To start, open your mailbox and find the folder that contains all of your documents. This will be the folder that has been labeled “Documents” in the left-hand pane of your mailbox. In this folder, you will find all of your letters, memos, and other documents. Next, open the “Mail Merge” tool in your email client and click on the “New Merge” button. The new merge will be created in a new window and will have three tabs: The first tab is called “Subject Line” and it will contain all of the information needed to create a merge letter. The second tab is called “Body” and it will contain all of the content from both your original mailboxes. The last tab is called “Attachments” and it will contain any files that were added to either of your original mailboxes during the merge process. Once you have filled out these fields, click on the “Create Merge Letter” button to begin creating your new merge letter!

How to Create Mail Merge Letters

To create a mail merge letter, follow these steps:

  1. Open Microsoft Word.
  2. On the left side of the main window, click on the File tab.
  3. Click on the New button.
  4. In the New File dialog, enter a name for your new document, such as “Mail Merge Letter.”
  5. On the left side of the new document, click on the OK button to close it.
  6. In Microsoft Word, open your list of recipients and insert them into the recipient field in the New File dialog box.
  7. Click on the OK button to close that dialog box and open your list of recipients again in Microsoft Word’s main window so you can add them to your letter’s mailing list automatically!

Open the sheet containing the list of recipients.

When you select the sheet, you’ll see the Select Table window. Select the relevant table(s). Be sure to check the box beside the text First row of data contains column headers if that’s true for your data, and select OK.

Next, you’ll see the list of recipients that Word will use in your merge. If everything looks good, select OK.

Next, you’ll need to create a letter to your boss.

The Insert Merge Field dialog box will open from where you can select the relevant placeholder and select to add it to your letter.

This will show you a preview of all letters generated with the mail merge tool. You can use arrow buttons in the mail merge pane to switch the preview of letters.

How to Create Mail Merge Labels

If you want to print mailing labels for your mailing list, you’ll need to create them on MS Word. ..

If you want to change the border color, go to Table Design > Borders and select a color from the Color Picker. ..

Open the Excel file containing the mail list.

If you want to change the look of your data, select Match Fields and make sure that all details correspond to an appropriate header from your worksheet.

If the preview looks good, select “OK.” ..

You’ll see a small window pop up. Select All and then OK.

How to Create Mail Merge Envelopes

To create a mail merge envelope, you will need to gather the following: -A document with the recipient’s contact information -An envelope for each recipient -A mailing label or template -Printer ink and paper

  1. Open the document with the recipient’s contact information.  You can find this information in a spreadsheet, database, or other type of document.  If you are using a template, be sure to select the correct template for your mailing list.  If you are creating your own document, be sure to include all of the necessary fields.  For example, if your document has fields for First Name and Last Name, make sure that these fields are included in your contact information.
  2. Print out as many mailing labels as you will need for your mail merge project.  Be sure to print out enough labels so that each recipient has at least one label.  If you are using a template, be sure to follow the instructions provided with the template.  For example, if a template requires that you cut out the labels before printing them out, be sure to do this before printing out your labels.
  3. Ink each label according to its corresponding envelope format: A4 (8½ x 11 inches), Letter (8½ x 14 inches), or Envelope (11 x 17 inches).  Be sure to leave enough room on either side of each label so that it will fit inside of its corresponding envelope without being folded over or creased.
  4. Place each label inside of its corresponding envelope and seal it shut by pressing down firmly on both ends of the envelope until they meet in the middle and create a smooth surface. ..

Again, click on Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard, but this time, select Envelopes and then select Next: Starting document from the bottom. Again, click on Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard, but this time, select Envelopes and then select Next: Starting document from the bottom. ..

You will now see the address block for the recipient appear on the envelope. ..

Your envelopes are now ready to be merged. Complete the merge.

After you merged all of the envelopes into a single document, you will now see all of the information in each envelope. ..

Bulk Printing and Emails Made Easy

Mail merge is a great way to save time when creating letters, labels, or envelopes. You can also create greeting cards, booklets, and index cards with MS Word.

Mail merge is a common process used in office suites like Microsoft Office 2019. The new features introduced in this version make it more efficient and easier to use. ..